General settings

Set your organization's time zone, logo, social links, lineup emails, join approval, contact visibility, dashboard announcement and default practice settings.

Who this is for: administrators who set up and maintain the organization.

Permission required: Manage Organization Settings. Social links need Manage Communications, and default practice settings need Create Practices or Manage Organization Settings.

General settings control how your organization looks and behaves for everyone in it: the time zone practices and events are shown in, the logo in the navigation bar, who can join and who can see contact details. You change them once during setup and revisit them occasionally.

There is no shared club login. Each administrator signs in with their own personal account and gets access to these pages through a group that has the right permission. See Roles & permissions.

Most settings on Org Settings → General save as soon as you change them and show a confirmation message.

Set the time zone

  1. Go to Org Settings → General.
  2. In Timezones, choose an option under What timezone does the organization operate in?

The organization starts on Eastern time (America/New_York). Practices, events and reservations are shown in the organization's time zone.

Tip: The new-organization checklist ticks off the time zone step only when you change the value. If you are already on the right time zone, pick another one and then switch back.

  1. Go to Org Settings → General.
  2. In Organization Logo, click Upload New Logo and choose an image file.
  3. Click Save Image.

The logo appears at the top of the navigation bar for everyone in your organization. Only image files are accepted.

  1. Go to Communications → Settings (also listed as Org Settings → Communication).
  2. Paste the full address into Facebook URL, Twitter Link, Instagram Link or Youtube Link.
  3. Click Save next to each link you change.

Saved links show as icons at the bottom of the navigation bar. Leave a field blank and its icon is hidden. This page is not available on the Small Teams plan.

Choose your settings

The remaining options on Org Settings → General are:

Setting Options Default What it does
Emails and Notifications – Send pre-practice emails with lineups Yes / No Yes Emails each rower their boat and seat once lineups are set for an upcoming practice.
Join Approval Required Yes / No Yes With Yes, new users must be approved or pre-authorized before they join. With No, anyone who asks to join is added right away.
Permissions to See Members' Contact Information Only members with Manage Groups permission can see members' contact info in rosters / All members can see members' contact info in rosters Manage Groups only Controls who sees email addresses and phone numbers in rosters.

Approving people is covered in Join requests, and roster visibility in Rosters & contact visibility.

Warning: Setting Join Approval Required to No means anyone who finds your organization can join it and see what members see. Most clubs leave it on Yes.

Post a dashboard announcement

  1. Go to Org Settings → General.
  2. In Custom Dashboard Widget, write your message in the editor. You can format text and add links.
  3. Click Save Widget Content.

The content appears as an announcements card on every member's dashboard. To remove it, clear the editor and click Save Widget Content again.

Embed your calendar on your website

External Calendar Widget on Org Settings → General shows a block of HTML code. Copy it and paste it into your website to show a public version of your organization calendar. See Calendar for what the public calendar includes.

Set default practice settings

Default practice settings pre-fill the form when a coach creates a new practice, so common values do not have to be typed every time.

  1. Go to Practices → Manage and open the Settings tab.
  2. Under Default Practice Settings, fill in the values you want.
  3. Click Save Changes. Use Reset next to a setting to clear it.
Setting What it pre-fills
Location The practice location.
Start Time / End Time Practice times. Start must be earlier than end.
Maximum Attendees The attendance cap.
Allow Visiting Rowers Whether visiting rowers can sign up.
Default Attendance Attending or Unknown for rowers who have not responded.
Attendance Declaration Window Attendance Open Days and Attendance Close Days (0–90) plus Attendance Open Hours and Attendance Close Hours (0–23) before practice.

Coaches can still change any value on an individual practice. See Creating & managing practices and Attendance.

FAQ

I can't see Org Settings in my menu. You need Manage Organization Settings, which comes from a group you belong to. Ask an administrator to add you to a group that has it.

Who can change these settings? Anyone in a group with Manage Organization Settings. Changes apply to the whole organization immediately.

My new logo isn't showing. Make sure you clicked Save Image after choosing the file, then reload the page.

Can members turn off lineup emails for themselves? Send pre-practice emails with lineups is an organization-wide setting. For the notification choices each member controls, see My Profile, Preferences & Notifications.

Need more help? Email [email protected].

Can't find what you need? Email [email protected].