Who this is for: members who want to see what is coming up, and administrators who add club events.
Permission required: none to view the calendar. Adding and deleting events needs Manage Organization Settings.
The organization calendar collects everything scheduled at your club in one place: practices, equipment reservations and custom events such as meetings, socials or erg tests. Practices and reservations appear automatically as they are created, so the only thing you add by hand is custom events.
You can also put a public version of the calendar on your club website so prospective members and families can see your schedule without signing in.
View the calendar
- Click Calendar in the navigation bar.
- Switch between month, week and day views, and use the arrows to move between dates.
| Item | Where it comes from |
|---|---|
| Practices | Created under Practices. See Creating & managing practices. |
| Equipment reservations | Booked under Equipment. Members see who made the reservation. See Reservations. |
| Custom events | Added by an administrator on Org Settings → Calendar. |
The calendar is view-only. To change a practice or reservation, edit it where it was created. The Calendar page is not available on the Small Teams plan.
Manage custom events
Add an event
- Go to Org Settings → Calendar.
- Click Add New Event.
- In the New Event window, enter an Event Name, an optional Event Description, a Start Time and an End Time.
- Click Add Event.
The event appears in Custom Events and on the calendar. If the end time is earlier than the start time, the event is not added.
View or delete an event
- Go to Org Settings → Calendar.
- Find the event in Custom Events and click View.
- Click Delete Event to remove it, or Dismiss to close the window.
Tip: Events cannot be edited. To change the time or details, delete the event and add it again.
Share the calendar on your website
- Go to Org Settings → General.
- Copy the code under External Calendar Widget.
- Paste it into a page on your website.
The embedded calendar shows the same practices, reservations and custom events as the member calendar, in your organization's time zone. It does not show who made each reservation. Custom events are always public, so do not put private details in an event description.
Warning: Anyone who visits your website can see the embedded calendar. Remove the code from your site if you no longer want the schedule public.
FAQ
Can I subscribe to the club calendar in Google Calendar, Outlook or Apple Calendar? Not currently. Boathouse Connect does not provide a calendar feed to subscribe to. To share the schedule outside the app, embed the public calendar on your website as described above.
Why don't I see Calendar in my navigation bar? Your organization may be on the Small Teams plan, which does not include the calendar page. See Subscription & billing.
A practice is missing from the calendar. The calendar shows practices once they are created. Check that the practice exists under Practices and that you are looking at the right dates.
Can members add events? No. Only people with Manage Organization Settings can add events. Members can book equipment, and those reservations appear on the calendar.
Need more help? Email [email protected].